RFP #2022-002 Large Sized Low Floor Transit Buses

Notice To Respondents

Greater Portland Transit District (GPM) Request For Proposals Large Sized Low Floor Transit Buses

RFP #2022-002 Large Sized Low Floor Transit Buses

Greater Portland Transit District (GPM) is accepting proposals for Large Sized Low Floor Transit Buses until Tuesday, Mardch 15, 2022 at 4:00pm.

General Scope

Sealed proposals for the above project, addressed to Greater Portland Transit District, 114 Valley Street, Portland, Maine 04102, and clearly marked on the outside of the envelope with the name of the proposer and project title, will be received until 4:00 PM on Tuesday, March 1, 2022.   Late proposals will not be accepted. Proposals will not be publicly opened. All proposals and evaluations will be kept strictly confidential throughout the evaluation, negotiation and selection process. Only the members of the Selection Committee and other GPTD officials, employees and agents having a legitimate interest will be provided access to the proposals and evaluation results during this period. 

Proposers must submit two hard copies and one electronic copy of the Proposal.  In case of any discrepancies, the hard copy shall be considered in evaluating the Proposal, and the electronic version is provided for the GPTD’s administrative convenience only.

All questions and requests for approved equals shall be directed in writing ONLY to the GPTD Office at the above address and be received no later than 4:00 p.m. EST on February 10, 2022 (FAX 207-774-6241, or email sbrooks@gpmetro.org). Questions or requests received after this time will not be addressed.  Responses that substantially alter this bid and determinations of approved alternates will be issued in the form of a written addendum to all bid holders registered with the GPTD Office. Oral explanations or interpretations given before the award of the contract will not be binding.

If it should appear to a prospective Proposer that the performance of the Work, or any of the matters relating thereto, is not sufficiently described or explained in the RFP or Contract Documents, or that any conflict or discrepancy exists between different parts of the RFP or Contract Documents or with any federal, state, or local law, ordinance, rule, regulation, or GPTD policy or other standard or requirement, then the Proposer shall submit a written request for clarification to the GPTD within the time period specified above.  

Requests for approved equals must be supported with technical data, test results, or other pertinent information that allows GPTD the ability to fully evaluate the request.  Addendums will be issued to all registered proposers on or before Thursday, February 17, 2022.

Proposals from vendors not registered with the GPTD Office may be rejected; receipt of this document directly from GPTD indicates registration. Proposers must register with the GPTD’s Finance Office by emailing Lauren Shaw at lshaw@gpmetro.org, or by contacting the GPTD at 207-774-0351, ext. 10.  The GPTD reserves the right to reject proposals from unregistered vendors. Should a vendor receive this RFP from a source other than GPTD, please contact 207-774-0351 to ensure that your company is listed as a vendor for this bid.  All proposals must include the attached forms.  Proposals will remain open for sixty (60) days after their opening.  

Award of this RFP is contingent upon federal funding approval.   The GPTD reserves the right to withdraw its award arising from this RFP if anticipated or actual funding is withdrawn, reduced, or limited in any manner.  This RFP will result in a contract between the successful Proposer (“Contractor”) and the GPTD with a contract term of 3 years, starting at the award of this contract, and will be subject to financial assistance provided by a U.S. Department of Transportation Federal Transit Administration (“FTA”) Urbanized Area Formula (“Section 5307”) Grant. Accordingly, all Proposers must comply with all applicable Federal laws and regulations and all terms and conditions prescribed in any grant agreement between the FTA and the GPTD—including the pre-award requirements and the contract terms and conditions set forth herein.   Federally required certifications, as referenced in this RFP, must be completed and submitted with each proposal.   Any failure of the GPTD to specifically identify herein any applicable Federal or state requirements does not relieve any Proposer or the Contractor of the responsibility to meet or exceed any such requirements.

By submitting a Proposal in response to this RFP, the Proposer, if selected as the Contractor, agrees to comply with the provisions, terms and conditions set forth in the Contract Documents, which form the Contract between Contractor and GPTD (the “Parties”), and agrees to execute said Contract within ten (10) days of receipt of the Notice of Award and Contract for Execution unless otherwise mutually agreed to by the Parties. If the selected Contractor fails to execute the Contract Documents in accordance with these requirements, GPTD may, at its option, determine that the Contractor has abandoned the Contract, and thereupon, the Proposal and acceptance shall be null and void. 

By submitting a Proposal, the Proposer agrees to defend, indemnify and hold harmless the GPTD and its officers, agents and employees, including consultants, from and against any and all liabilities, damages, claims, demands, liens, encumbrances, judgments, awards, losses, costs, expenses, and suits or actions or proceedings, including attorney's fees arising out of or resulting from the submittal, evaluation, award, or other performance of any acts or omissions concerning this RFP and contract award, if any.   Successful proposer will also be required to procure and maintain insurance coverages as detailed in this RFP under the Contract Documents.

GPTD is exempt from federal and state excise, sales and use taxes.  Said taxes shall not be included in the price proposal for this RFP. 

It is the custom of GPTD to pay its bills within 30 days after completion and acceptance of the work, and the receipt of properly documented invoices for that work covered under the contract.  In submitting proposals under these specifications, Proposers should take into account all discounts, both trade and time, allowed in accordance with this payment policy and quote a net price.

As required by Federal Law, and in keeping with good practice, the Proposer, if selected as the Contractor, agrees to pay each subcontractor for satisfactory performance of its work no later than thirty days from the receipt of each payment the prime contract receives from GPTD. The Contractor agrees further to return retainage payments to each subcontractor within thirty days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the GPTD. This clause applies to both DBE and non-DBE subcontracts.

GPTD reserves the right to waive any informalities in proposals, to accept any bid or portions thereof, and to reject any or all proposals, should it be deemed by GPTD in its sole discretion to be in the best interest of GPTD to do so.   GPTD also reserves the right to undertake discussions with one or more Proposers, and to accept that Proposal or modified Proposal which, in its judgment, shall be most advantageous to the GPTD, considering price and other evaluation criteria.  

GPTD reserves the right to substantiate the Proposer’s qualifications, capability to perform, availability, past performance record, and to determine that any Proposal is prepared in accordance with the instructions and requirements of this RFP to be nonresponsive.  

The GPTD reserves the right to cancel this procurement in whole or in part, at its sole discretion, at any time before the Contract Documents is fully executed. 

Contact Person

Registration: Lauren Shaw, lshaw@gpmetro.org.
Questions & Requests for approved equals (in writing only): Shelly Brooks, sbrooks@gpmetro.org or fax to 207-774-6241.

Qualifications

Full RFP will be sent electronically upon registration.

Bidders List

updated 2/11/2022)

• Gillig - (HQ) 451 Discovery Dr. - Livermore, CA 94551
• New Flyer of America - 6200 Glenn Carlson Dr. - St. Cloud, MN 56301
• ENC (subsidiary of REV Group) – ElDorado National California Inc. - 9670 Galena St. #3089 - Riverside, CA 92509
• PWXPress - 1900 Coffeeport Rd. - Jacksonville, FL 32208
• Deltek - 2291 Wood Oak Dr. - Herndon, VA 20171
• Creative Bus Sales, Inc. - 14740 Ramona Avenue - Chino, California, 91710
• Moltec International – 2-2699 Bristol Circle - Oakville, ON Canada
• TransitGUARD - PO Box 3771 - Pagosa Springs, CO 81147
• Technology International, Inc. - 1349 South International Parkway, Suite 2411 Lake Mary, FL 32746
• Nova Bus (US) Inc. - 260 Banker Rd. - Plattsburgh NY 12901