BID #41-23 Furnish Gasoline and/or Diesel Motor Fuel

Notice To Respondents

Greater Portland Transit District (GPM) Request For Proposals Furnish Gasoline and/or Diesel Motor Fuel

BID #41-23 Furnish Gasoline and/or Diesel Motor Fuel

Sealed bids for supplying the City of South Portland (“City”) and Greater Portland Transit District (“GPM”) with its requirements of unleaded automotive gasoline and/or refined dyed diesel fuel for use in City vehicles, from October 1, 2023 through September 30, 2024, will be received at the Purchasing Agent, City Hall, 25 Cottage Road, Second Floor, South Portland, Maine 04106, until 2:00 P.M., Tuesday, June 20, 2023 at which time they will be publicly opened.

General Scope

Bids shall be submitted on the provided forms, and returned in sealed envelopes clearly identified with the bid's number and title.  All bids shall be held open to acceptance for thirty days from their opening.   Late, unsigned or faxed bids shall not be accepted.

Proposals should be submitted electronically to mfitzgerald@southportland.org with the subject as Bid # 41-23. Electronic copies must be received by the deadline above.

All questions shall be directed, in writing, to the Purchasing Agent at the above address and be received at least five business days prior to the bid opening date (e-mail mfitzgerald@southportland.org).   Questions received after this time will not be addressed.  Responses from the City that substantially alter this bid will be issued in the form of a written addendum to all bid holders registered in the Purchasing Office.   Oral explanations or interpretations given before the award of the contract will not be binding.

Bids from vendors not registered with the Purchasing Office may be rejected; receipt of this document directly from the City of Portland indicates registration.  Should a vendor receive this Invitation from a source other than the City, please contact 207-347-4179 to ensure that your firm is listed as a vendor for this bid.

Contact Person

Matt Fitzgerald: mfitzgerald@southportland.org or (207) 347-4179

Submittal Information

Purchasing Agent, City Hall, 25 Cottage Road, Second Floor, South Portland, Maine 04106

Qualifications

The net per gallon price for gasoline and dyed diesel motor fuel shall be calculated by showing the discount to be subtracted from, or the increase to be added to the average price(s) for Portland, as posted in the OPIS Daily Rack Average, Gasoline and Distillate Reseller Prices on Thursday, June 15, 2023 for gasoline & diesel fuels, and thus showing the net delivered cost to the City. Any Superfund fees or other governmental imposed fees shall be a part of either the discount or increase quoted.

It is understood that contract prices will be subject to the increases or decreases in the prices in the OPIS Daily Rack Average for Gasoline and Distillate Reseller Prices, however, the discount from or the increase to be added to those prices shall remain fixed for the period of award regardless of the bidder's supplier.

Bids are also solicited for a net fixed price on each product, which shall remain in effect for the entire period of award. Bidders wishing to bid in this manner should list their net fixed price in the appropriate space(s) on the Bid Proposal form.